Nonprofit Accounting and Compliance

Nonprofit Accounting

Our nonprofit accounting services help mission-driven organizations manage funds with clarity and confidence. We track restricted and unrestricted grants, reconcile accounts, and prepare fund-accounting reports your board and funders expect. Our goal is to keep your finances organized, compliant, and ready to support your mission.

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Overview

Financial Clarity for Mission-Driven Work

Our nonprofit accounting services ensure your funds are tracked accurately, so your board, funders, and auditors always have a clear picture.

We manage fund accounting, track restricted and unrestricted grants, and reconcile accounts monthly. We also prepare the reports nonprofits need for board meetings, funders, and annual filings like Form 990.

We help you build internal controls that protect your organization, and we work directly with your board and grantors to answer questions and ensure transparency, giving you more time to focus on your mission instead of the books.

What Are Common Issues Our Nonprofit Clients Face?

Many nonprofits struggle with tracking restricted grants separately, misclassifying donations, and preparing board-ready reports on time. This leads to compliance risks, strained funder relationships, and a lack of confidence when it's time to report on programs and outcomes.

Restricted Fund Tracking

Without proper fund accounting, restricted grants get mixed with general funds, creating compliance risk.

Donor & Grant Misclassification

Misclassified donations and grants make it hard to report accurately to funders and your board.

Late or Incomplete Reporting

Nonprofits often struggle to produce timely, board-ready financials and Form 990 documentation.

Limited Internal Controls

Weak internal controls increase the risk of errors, fraud, and lost trust with funders and stakeholders.

Reviews

What our clients say

Worry Free Books!
If cloud 9 is keeping your books you get to be worry free. Alicia is trustworthy, knowledgeable, and prompt. Most importantly she is easy to work and communicate with.
5.0
Terri Bibicoff
Bibi's Brooms, September 29, 2026
Highly recommend Cloud 9 Accounting!
Highly recommend Cloud 9 Accounting! Alicia Campbell, the owner, has been an absolute pleasure to work with. She's incredibly helpful, professional, and truly cares about her clients. Alicia took the time to understand my needs and delivere
5.0
Deston July
Destination Roofing, Inc, November 4, 2025
Kind, patient, accountable, reliable, knowledgeable, and professional
As a naturally detail-oriented, record-keeping person, I transitioned into a non-profit bookkeeping job with no formal bookkeeping training. Although I was excited about the opportunity and possibilities, I also became quickly overwhelmed with details and tasks I knew nothing about! A mutual friend recommended we reach out to Alicia. That was one of our best decisions EVER. Alicia has changed my life! She is kind, patient, accountable, reliable, knowledgeable, and professional. She has answered my MANY questions without making me feel "less-than", and her teaching style is second to none! I am a "learn by doing" person, so Alicia will explain and show me how to do a new task, set me free to do the task, and then check the task for accuracy and help me understand any mistakes. This is precisely what I need, and I would not hesitate to say that I am still (happily) doing my current job BECAUSE OF Alicia. She has taught me a tremendous amount, and my confidence has increased significantly. My organization also needed similar assistance in our Billing department, and it has been a HUGE BLESSING to have Alicia walk alongside both the Billing & Bookkeeping departments! She has assisted us with developing systems so we can "communicate" effectively, and she is always willing to meet with us to answer questions and help solve problems that come up. I HIGHLY recommend Alicia and Cloud 9 Accounting!
5.0
Tracee Mason
REACH 907 Bookkeeper, May 23, 2025
ncredibly hard-working team!
What an incredibly hard-working lady! She worked late and diligently to get out quarterly reports filed before the deadline, after quickbooks online payroll would not work to file and pay them. Thank you, Alicia, for getting all that fixed for us. Thank you for referring us to Gusto for payroll as an alternative. We are also looking forward to QuickBooks online training.
5.0
Robert Brown
Brown's Arctic Air, Inc., May 6, 2025
QuickBooks Help!
I know Alicia through networking groups and called her with a question about my QuickBooks account. She went out of her way to go through everything and got me answers. Thank you for the help. Highly recommend.
5.0
Kevin Murray
VEMA Home Inspections, April 17, 2025
Couldn't be happier!
We started using Cloud9 earlier this year and couldn't be happier. Alicia worked over and beyond to clean up our books for last year and get us on the right track. There are many choices but, I would definitely recommend Cloud9 to anyone 100%.
5.0
MoveAhead Roadside
MoveAhead Roadside Services, April 11, 2025
Great collaboration & streamlined processes!
Alicia has been a blessing to our agency! She has helped me understand more of the system that needed to put into place for accurate billing submission on how to keep records for all of the reporting needed. There has been great collaboration with our bookkeeper and has streamlined our process in a productive efficient way. I would highly recommend her services to benefit any needs a business may have. The ability to translate unknown terms and procedures in a way I understand it while showing and giving grace and encouragement has been such a benefit to me and my agency.
5.0
Melissa Hall
, February 13, 2025
Excellent Knowledge and Expertise
Alicia has excellent skills in bookkeeping, billing, and excel. She has provided exceptional consulting for our bookkeeper who feels tremendously more confident in her abilities. Alicia is now working with our billing to create a stream-lined system. Highly recommend.
5.0
Rachel Olson
Reach 907, July 30, 2024
None Better! First Class Accountant/Bookkeeper
Alicia has excellent skills in bookkeeping, billing, and excel. She has provided exceptional consulting for our bookkeeper who feels tremendously more confident in her abilities. Alicia is now working with our billing to create a stream-lined system. Highly recommend.
5.0
CoreInv
, July 24, 2024
Reliable and affordable
Alicia is always ready to help with any of the questions we have. She is reliable, patient, and knowledgeable. If Alicia doesn’t have the answer she is quick to research the issue. She’s an out of the box thinker and problem solver. Her professionalism and personality is refreshing and comforting. She patiently trained us, helped set up accounts, answer questions, trouble shoot problems, etc. We’ve been using her services for years, we cannot recommend her enough!
5.0
VCC
, June 30, 2024
FAQs

Frequently asked questions

Sharing investment
$6,800
Total Balance
$121,638
Achieve
Financial
Goals
What Does “Audit Ready” actually mean?

Being audit-ready means your financial records are accurate, complete, and fully supported. Every balance sheet account should be reconciled, and all transactions should have clear documentation.

At Cloud 9 Accounting, we don’t just prepare for audits—we build systems that keep your books audit-ready year-round.

Do you help nonprofits prepare for their annual external audit?

We maintain “Audit-Ready” books year-round through disciplined monthly close procedures, reconciliations, and documentation standards. When it is time for your annual audit, we prepare the required schedules, supporting documentation, and reconciliations your auditor needs—significantly reducing disruption, stress, and audit costs.

Can you provide "Board-Ready" financial reports?

Yes. We translate complex balance sheets into clear, visual summaries that help Nonprofit Boards make informed decisions about sustainability and growth.

How does Cloud 9 handle restricted vs. unrestricted fund tracking?

We use fund accounting principles to isolate grant and other restricted funds, ensuring that every dollar is spent and reported according to donor-specific or government requirements.

Free - No Pressure Evaluation

Let's discuss how having a bookkeeper handle your books can save you thousands in time and money. I am excited to meet with you and learn about your unique needs.  Choose a time and day that works best for you.

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